OFFICIAL NOTICE: Important Information about Arrival

Dear Students,

We are excited to welcome you back to campus for the Fall 2020 semester. We recognize some of you will be studying remotely, and we will be in touch with you soon.

As we work to create a safe and engaging campus experience for this academic year, we have developed a move-in plan to reflect the welcoming and warm community that we are so fortunate to be part of here at Colby. This year’s move-in plan is based on the recommendations of healthcare professionals and includes physical distancing guidelines. We are limiting the number of people on campus on specific days and times, incorporating increased health precautions, and mandating testing for all students upon arrival to help ensure a safe beginning to an extraordinary year.

The information provided below will help you to plan for move-in and the fall semester. Additional information, including a few frequently asked questions, can be found at covid19.colby.edu.

Preparing for Return
There are a number of things that we all can do to keep ourselves and everyone else healthy and ensure a safe start to the academic year. We are asking each member of our community to start taking action now to limit risk of contracting the virus. Please:

– wear a mask at all times outside your home;
– practice physical distancing;
– avoid crowded areas; and,
– practice good and regular hand washing.

Move-in Dates and Times
You should have received your residence hall assignment and corresponding move-in date and time last week. If you would like to view your assigned date and time period, please visit the Residential Life Housing Options website.

For the health and safety of the community, it is extremely important that you arrive on your assigned day within the designated time frame. Students who arrive early will not be able to move into their residence halls. Arrival times and dates are critically linked to testing protocols, and we are unable to make changes except in extenuating circumstances. Please contact campus.life@colby.edu if you have any questions.

Packing
We encourage students to pack only essential items to facilitate an efficient move-in process for you and your classmates. Please do not bring large items such as furniture or other items that may create unnecessary congestion in stairwells or long waits at elevators. Generally speaking, you should limit your packing and purchasing to belongings that fit in whatever means of transportation you will use to arrive on campus. Because you will need to quarantine for a short period soon after arriving on campus, we encourage you to purchase all necessary items before drop off.

Mailing Your Items to Campus Before Arrival
Please feel free to ship essential items to campus prior to your arrival. In keeping with our recommendations related to packing, we encourage you to mail items only if you are traveling a long distance and are unable to transport your items during your travel to campus. The mailroom is unable to accept packages for storage until August 15, so please be sure that any mailed items are scheduled for delivery after that date.

Campus Arrival
In accordance with the guidance we have received from medical and healthcare professionals, we ask that no more than two individuals accompany you during the move-in process. Upon arrival to campus, you will go directly to the Arrival Day check-in and testing area located in the Mary Low Parking Lot. If you are living in the Bill & Joan Alfond Main Street Commons and you are driving, you should plan to park temporarily in the Concourse. If you are moving into the Lockwood, short-term parking is available in the connected lot behind the building. Shuttles will be available for students living downtown who do not have their own vehicles.

When you arrive, you will receive your room keys, health kits (two washable Colby face masks, thermometer, travel size hand sanitizer, information about COVID-19, and more) and perform your first on-campus COVID test. You will also receive additional instructions about package pick-up and storage retrieval before heading to your residence hall to move in.

Until your test results are returned (about 24 hours) you will need to quarantine in your rooms. Once we receive negative test results, you will be able to move about campus and the Waterville community as desired. During quarantine, students living on campus may leave residence halls to pick up food from a dining hall at mealtimes. Meals will be provided onsite to students living in Lockwood. A variety of new virtual programs and activities will be available to allow you to engage and safely connect with one another during the 24-hour quarantine to assist with a productive and comfortable return to campus.

Campus Buildings
In an effort to ensure the safest environment possible, students will be the only individuals allowed to enter buildings. While we understand this is not ideal, we appreciate the cooperation and understanding of family members. Restrooms will be set up throughout campus so individuals will not need to enter campus buildings.

Shuttle Service
To assist our students traveling to Colby from afar, shuttles will again be provided to campus from the Portland Jetport and Boston Logan Airport. If you are unable to secure your own transportation to campus from one of these locations, please complete this form no later than Monday, August 10, so we may create the shuttle schedule. The finalized schedule will be sent to you on or around August 15, allowing you to register for a specific shuttle time. Upon registration, you will need to pay $10 to secure a seat on a shuttle.

Student Parking
You may choose to drive your own vehicle to campus. To accommodate all parking requests, we are assigning parking lots for the academic year. To learn more about the registration dates, process, and deadlines, please read the frequently asked questions here.

We know this is a lot of information to digest as we navigate the changing nature of this pandemic to create the safest environment possible. We encourage you to visit covid19.colby.edu for updates and invite you to online conversations I will be hosting with Provost and Dean of Faculty Margaret McFadden on Wednesday, August 12, at noon and 5 pm EDT for you and your families. Please use this link to join those conversations about arrival, life on campus, and academics. We welcome questions in advance at deanofthecollege@colby.edu. If you have questions specific to your personal circumstances, please reach out to your class dean.

We look forward to having you back on campus for a safe, healthy, engaging, and intellectually inspiring semester.

With gratitude,

Karlene Burrell-McRae ’94
Dean of the College